Email is one of the most frequently used internal and external communication tools at UCR. As representatives of the university, it's important to maintain professionalism and aim to follow UCR brand guidelines in email communications as frequently as possible. 

Email marketing can be a great way to reach your intended audiences, if practiced thoughtfully. In an effort to encourage brand recognition and the use of clean, consistent communication, University Relations has created a number of Mailchimp templates for campus use. Contact Constituent Management and Technologies team ( to obtain access to the central UCR Mailchimp account. 

Email Signatures

Keep Signatures Simple: Don’t get overly complex when formatting your email signature and keep the number of lines to a minimum.

Images: Minimize the number of images within your email signature. Many email clients and mobile devices block images or require the end user to approve their download. Additionally, too many images can make an email signature look cluttered. 

Quotes: Refrain from using quotes or epigraphs as best practice for professional communication. It also avoids assumption that a particular statement represents the University’s official slogan, ideology, or brand promise.

Use Plain Text Formatting: Avoid Rich Text Formatting and opt for plain text so your signature is more likely to be compatible with all email clients and devices. Avoid colors, special fonts, and html.

Setting Up Your Email Signature

Name: Arial Bold 11pt

Title: Arial Italic 11pt
Organization/Department: Arial Regular 11pt
Contact Information: Arial Regular 11pt

Social Media Links: Arial Regular 11pt
To be discoverable socially, use your account handle as plain text and make sure that the name used in your email signature is searchable on the networks you use.

It is recommended not to use social media icons within the email signature. Images can come across as attachments and appear chaotic. Many email clients and mobile devices block the appearance of images.

Logo: RGB color, width 200px

email signature size 200px


Download email signature logo

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  • You are 6 times more likely to get a click-through from an email campaign than you are from a tweet.
  • Email is 40 times more effective at acquiring new customers than Facebook or Twitter.
  • Email subscribers are 3 times more likely to share your content via social media than visitors from other sources.
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