University Communications manages a mass email distribution system known as Scotmail. The Scotmail system hosts lists of mandatory recipients comprising entire groups of employees or students.

  • The students list is used to distribute messages that have been approved by the Vice Chancellor of Student Affairs
  • The senate list is used to distribute messages that have been approved by the Academic Senate
  • The staff and faculty lists are used to send out messages that have been approved by one of the designated approvers defined in UCR Policy 350-11. These lists are used by the Chancellor, Provost, Enterprise Risk Management, Human Resources, and University Communications for messages that are urgent, time-sensitive, and relevant to all recipients. Messages concerning campus health and safety will be immediately sent to all users as will communications distributed at the request of the University of California President and the campus E-newsmagazine, Inside UCR.


ScotMemos is a section on the Inside UCR website where any staff or faculty member can submit an announcement to the campus community. Submissions should contain content of potential interest to staff and faculty, should not include student-specific information, and should not promote organizations or businesses unaffiliated with UCR. 

A curated selection of ScotMemos will be included in the Inside UCR Weekly newsletter e-mailed every Wednesday to all staff and faculty.

Submit a ScotMemo